Are you thinking about hosting a headshot event at your office? Have you chosen the perfect conference room or lobby area for the photographer to set up? I've noticed that there can be a big difference between what clients think will make a great studio space and what actually works best. So, here's a quick video and guide with some things to consider.
Before we get into the photography details, it's important to think about some practical matters. In my experience doing headshot photography work in Northern Virginia and Washington D.C., most people prefer to have some privacy when getting their headshot taken. If you can set up the room in a way that gives your colleagues some space, they will appreciate it.
When it comes to room size, I like to have at least 4-6 feet of width and about 20 feet of depth to work with. While I've worked in tight spaces before, the best rooms have enough room for people to move around safely without tripping over each other or the equipment.
The main goal of a headshot day at the office is to get a set of consistent images. To achieve this, photographers like myself prefer to have control over the lighting in the room. We bring our own lights and usually prefer to dim the room lights and close the blinds for consistency.
Rooms with big windows or colorful walls can affect the lighting and color of the photos. If you can't avoid a room with windows, try to choose a north-facing view to minimize harsh light. Direct sunlight can create unwanted light casts that are difficult to fix later.
Having access to a power outlet and wifi is always helpful. If there's no table in the room, a small portable table or cart can be useful, especially if we need to review images on-site.
I hope this post has given you some things to think about that you may not have considered before. Paying attention to these details will help ensure a smooth day and great final images.
If you have any questions about your space, feel free to reach out to me. Many clients send pictures of potential rooms, and I can usually tell right away which space would work best.
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